Short-Term Scientific Missions (STSM)

Short Term Scientific Missions (STSM) are aimed at supporting individual mobility and at strengthening the existing networks and fostering collaborations by allowing scientists to visit an institution or laboratory in another Participating COST Country or an approved NNC institution (near neighbour countries) or an approved IPC institution (international partner country). A STSM should specifically contribute to the scientific objectives of the COST Action, while at the same time allowing applicants to learn new techniques or gain access to specific instruments and/or methods not available in their own institutions.

STSM Rules

STSM applicants must be engaged in a research programme as a postgraduate student or postdoctoral fellow, or be employed by or officially affiliated to an institution or legal entity.
A STSM need to take place according to the following rules:

  1. Be a minimum duration of 5 days;
  2. Be a maximum duration of 90 days;
  3. Needs to be carried out in their entirety within a single grant period and within the Action’s lifetime.

ESR (early stage researchers, definition is PhD + 8 years) may extend the duration of the STSM beyond the 90 days; in this case, ESR STSM must take place according to the following rules:

  1. Be a minimum duration of 91 days;
  2. Be a maximum duration of 180 days;
  3. Needs to be carried out within their entirety within a single grant period and within the Action’s lifetime.

A STSM grant is a fixed contribution based on the budget requested by the applicant and the evaluation of the application by the MC Chair  and STSM Coordinator. The aim of this grant is to support the costs associated with the exchange visit. This grant will not necessarily cover all expenses; it is intended only as a contribution to the travel and subsistence costs of the participant.

The calculation of this contribution for a STSM must be based on the following rules:

  • The reimbursement rate per day is EUR 160 maximum;
  • Up to EUR 500 may be attributed for the travel expenses;
  • A maximum EUR 2 500 in total can be afforded to the grantee.

The calculation of this contribution for an ESR STSM (for a duration of more than 91 days) must be based on the following rules:

  • The reimbursement rate per day is EUR 160 maximum;
  • Up to EUR 500 may be attributed for the travel expenses;
  • A maximum EUR 3 500 in total can be afforded to the grantee.

STSM – application process

Before the STSM

In order to receive a STSM grant, the applicant must:

  • Obtain the written agreement of the host institution, before submitting an application;
  • Complete the online application form (see https://e-services.cost.eu/stsm)
  • Send the completed file as e-mail attachment together with the necessary supporting documents (CV, full work plan, list of publications, motivation letter, letter of support from the home institution etc.) to the STSM host institution and to the MC Chair  Erich Kny mailto: This email address is being protected from spambots. You need JavaScript enabled to view it. and the STSM coordinator Ramesh Padamati mailto: This email address is being protected from spambots. You need JavaScript enabled to view it.
  • Assessment and Grant Letter: The MC chair and  the STSM Coordinator will perform the scientific and   budgetary assessment of the applications considering the Action objectives and define an acceptable funding level;
  • Once approved by the MC the Grant Holder needs to receive the approval and then send a grant letter generated from e-COST to the applicant.

After the STSM

The grantee is required to submit a short scientific report to the host institution (for information) and MC Chair (or to the STSM coordinator) for approval within 30 days after the end date of the STSM containing:

  • Purpose of the STSM;
  • Description of the work carried out during the STSM;
  • Description of the main results obtained;
  • Future collaboration with the host institution (if applicable);
  • Foreseen publications/articles resulting from the STSM (if applicable);
  • Confirmation by the host institution of the successful execution of the STSM;
  • Other comments (if any).

The failure to submit the scientific report within 30 days will effectively cancel the grant;

The MC Chair and the STSM coordinator is responsible for approving the scientific report and informing the Grant Holder that the STSM has been successfully accomplished;

After receipt of the approval by email, the Grant Holder will execute the payment of the grant.

Please consult the COST Vademecum for more details http://www.cost.eu/participate/networking

 

 

 

 

COST MP1206 Final Event and MC meeting, University of Cyprus, Nicosia-Cyprus, 19-21 April 2017
COST MP1206 final SG meeting will take place on Monday 6 March 2017, in Ajaccio France
Thursday the 19th. Copyright © COST Action MP1206 All rights reserved